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Today we’re going to revisit an existing feature of ReviewRoom, which is controlling the visibility of your tasks.
 

By default, every type of user (reviewers, applicants and recommenders) can see every task that is applicable to them. Task visibility lets you remove visibility for a given task for a given type of user. Let’s see exactly how this is done!

STEP 1: To begin, let’s navigate to the Visibility settings for a particular task. Under the design menu, click on Design Competition:

STEP 2: Now choose a task whose visibility settings you want to modify, and click on it:

STEP 3: Click on the Visibility tab, which is located at the far right:

STEP 4: And voila, we’re in the right spot to talk about task visibility options now!

To Eliminate Some Confusion…
You will notice that, by default, none of the user types are highlighted/selected in the list. This indicates that everyone has the potential to see this particular task. If you want to remove visibility for a certain user type, you must click on it to select it, and then press the “Save Task” button (not shown in picture).

Great news! We have dramatically improved the activity feed in ReviewRoom! Here’s a screenshot from the activity feed section of the ReviewRoom dashboard:

Level of Detail Increased

We’ve made it easier for you to understand what tasks are currently being completed inside your Room, who is participating in those tasks, and if a submission has moved from one stage (i.e. round) to another.
 

Hyperlinks make it easy to jump to the user or task that just appeared in your activity feed.
 

Thumbnails of uploaded content give you an instant preview of what’s been submitted.
 

Tasks and data that have been deleted are now logged with a greater level of detail. You will now see who is deleting what, and when the deletion occurred. This feature will be incredibly useful for ReviewRoom administrators!
 

How to Switch Back to the Old Activity Feed

If you would like to temporarily switch back to the old activity feed, simply click on “View All” next to the Activity Feed in your Dashboard and there’s an option at the top to switch back.
 

More to Come!

Our ReviewRoom engineers are working hard to bring new features and improvements to the software every week. These changes to the activity feed will allow us to introduce many more cool options in the near future. Sign up for a free trial of ReviewRoom today so you don’t miss out!

As ReviewRoom continues to grow and the word spreads about our unique application tracking solutions, we are honored to be given the opportunity to serve organizations such as the NYC Department of Education and their Connected Learning program.
 

The Connected Learning program aims to improve “digital inclusion” with less fortunate communities across New York and raise the level of achievement for middle-school students. We fully support their efforts and are proud that ReviewRoom was the perfect fit for their needs!
 

What Were Their Needs?

Connected Learning receives grant money from the government to distribute to schools that participate in the program. The Connected Learning program is in charge of receiving, processing and reviewing the applications to determine which schools in NYC should receive a share of the grant money.
 

The paperwork involved in facilitating such a distribution is astounding. With 72 schools involved in the Connected Learning program, and a total enrollment exceeding 50,000, the required number of labor hours would be in the hundreds as well.
 

A solution which would reduce administrative efforts, automate repetitive tasks and ensure higher submission quality was sorely needed in order to save time and taxpayers’ money.
 

How Did ReviewRoom Help Them?

ReviewRoom was the ideal solution to these needs for a variety of reasons.
 
ReviewRoom accepts applications online, as well as all supporting documents and attachments that are required for consideration. Every piece or component of a submission is tied together on the system and available to the program administrators and judges for reviewing, processing and one-click report generation.
 
This means that the Connected Learning reviewers will not have to sift through mountains of paperwork, or hundreds of emails in their inbox. ReviewRoom intelligently collects, files and arranges online applications so that effective decisions can be made.
 

The advanced task automation features of ReviewRoom would also prove to be a time-saver. ReviewRoom can automate tasks such as deadline reminders, report generation and sharing, application categorization and sorting, and much more. Fewer hours would need to be spent on these tasks thanks to ReviewRoom.
 

And thanks to ReviewRoom’s customization options and refined submission process, incomplete applications would be a thing of the past. ReviewRoom guides applicants along a very straight-forward path to ensure that all submission requirements are in place before the application can be sent for consideration.
 

How Can ReviewRoom Help You?

ReviewRoom is improving every day. Our sales force and engineers are in-touch with the needs of organizations and companies today, and work diligently to incorporate features and options that are actually useful and valuable to our customers.
 
Try out ReviewRoom free for a full 30 days. Our support staff is standing by to help you get up and running.